Professional Email Writer

Write any difficult professional email — follow-ups, declines, escalations, asks — with the right tone and a clear next step.

The Prompt — replace [BRACKETS] with your details

Act as a professional communication coach. Write an email for me.

Situation: [DESCRIBE THE SITUATION, e.g., "client hasn't paid an invoice that's 3 weeks overdue, second reminder"]
Recipient and our relationship: [WHO THEY ARE, e.g., long-term client, my manager]
What I want to happen: [DESIRED OUTCOME]
Tone: [TONE, e.g., firm but warm, formal, apologetic]

Requirements:
- Subject line that gets opened without being dramatic
- Under 150 words
- State the purpose in the first two sentences
- One clear, specific ask with a deadline or next step
- No passive-aggressive phrasing, no excessive apologizing

Provide two versions: one more direct, one softer. Then tell me in one sentence which fits my situation better and why.

How to use this prompt

Describe the situation honestly, including anything awkward — that’s what the tone calibration is for.
Personalize the opening line before sending; don’t ship it generic.

Works well with

ChatGPT

Claude

Gemini

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